Why Your Business Needs Virtual Bookkeeping Assistant Services
If you are based in Canada, T2 Corporation Income Form, Self-Employed Form T4A and T2125 or Provincial or Sales Taxes – PST, GST or HST we assist you with all your accounting and tax needs that gets you ready to file taxes on time and claim refunds you are eligible for.
Going through a tough time planning for IRS Tax Services, the details of form 1040-X appear daunting? Whether it is filing for IRS Tax Return, Form 1040 US Individual Income Tax Return, Form 941 or Form SS-4, we assist you with tax planning and preparation every step of the way for your small medium business in the US.
Our Virtual Bookkeeping Assistant Services are tailored to empower businesses by handling their financial tasks remotely.
This solution offers the efficiency, accuracy, and strategic insight of professional bookkeeping without the need to hire an in-house accountant. We focus on ensuring that your financial operations are streamlined, allowing you to concentrate on growing your business.
Our Virtual Bookkeeping Services are designed to cover all aspects of financial management, providing businesses of all sizes and from various sectors with the financial oversight and accuracy they need to thrive. With a team of highly skilled virtual assistants, we go beyond mere management to enhance and streamline your financial operations. Explore the breadth of services we provide:
Financial Record Keeping
Our virtual assistants take charge of your financial records, ensuring meticulous tracking of income, expenses, and maintaining up-to-date ledgers. This foundational service is key to maintaining financial accuracy and compliance, serving as the backbone for all your financial decision-making needs.
Invoicing and Billing
Streamline your invoicing and billing process with our dedicated team. From creating to sending invoices and monitoring payments, we manage the entire cycle efficiently to ensure your cash flow remains uninterrupted and your receivables are collected promptly.
Expense Tracking
Effective control of your business expenses begins with precise tracking. Our virtual assistants categorize and monitor all outgoings, providing you with clear insights into your cash flow and helping to optimize your budget management.
Tax Preparation and Planning
Tackle tax season with confidence as our assistants aid in preparing and filing your business taxes, ensuring compliance and optimization of deductions and credits. Our forward-looking tax planning strategies aim to reduce future liabilities, keeping you financially prepared and informed.
Payroll Processing
We handle the complexities of payroll, from computations to legal compliance, ensuring your team is compensated accurately and on time. This crucial service alleviates the administrative burden, allowing you to focus on core business activities.
Bank and Credit Card Reconciliation
Accuracy in your financial records is achieved through diligent bank and credit card reconciliations. By matching transactions and rectifying discrepancies, we safeguard against errors and fraud, ensuring integrity in your financial reporting.
Budgeting and Financial Planning
Partner with us to craft a financial plan that mirrors your business aspirations. Through strategic budgeting and performance monitoring, we guide your financial journey, ensuring alignment with your goals for sustained growth and profitability.
Customized Financial Solutions
Understanding that each business has unique financial needs, we offer tailored bookkeeping solutions. From specialized financial reporting to inventory management, our adaptable services are designed to meet your specific requirements, ensuring bespoke support for your business’s financial health.
Get Started
How to get started with your Virtual Accounting Assistant
At Encox, we aim to deliver a bespoke experience that not only meets but exceeds your expectations, providing solutions that are in perfect harmony with your specific accounting challenges and goals. Here's the straightforward path to engaging with our services:
Fill Out the Form
Provide us with some basic information to understand your requirements better.
1
Join the Discovery Call
We’ll have a quick no-obligation and free consultation call to discuss your specific needs
2
Get Started with Onboarding
Once we’ve tailored our services to your needs, we match you with the best assistant and that’s it
3
Virtual Accounting Services Engagement Models
Our Virtual Accounting Services are structured to adapt to the evolving needs of businesses, offering multiple engagement models for precise, efficient financial management. Whether it’s for specific tasks or comprehensive financial oversight, we have a model tailored for your success
Project-Based Model
Hire virtual accountants for specific, time-bound projects like tax filings, financial analysis, or implementations.
Why We Recommend
- Immediate access to high-level expertise for complex projects.
- Flexibility to address seasonal or sporadic financial needs.
- Scalable support that can be adjusted based on project size complexity.
- Minimized financial commitment, optimizing budget allocation.
Hourly Billing Model
This model involves virtual accountants who bill for the actual hours they work on your accounting needs.
Why We Recommend
- Ideal for businesses with fluctuating accounting demands.
- Enables precise budget control with payment for actual work done.
- Quick adaptation to increasing or decreasing workload w/o overheads.
- Provides a transparent overview of accounting efforts and expenses.
Retainer Model
Secure ongoing accounting services by retaining a virtual accountant on a monthly basis.
Why We Recommend
- Ensures consistent availability of accounting support.
- Facilitates better financial planning with fixed monthly costs.
- Streamlines routine financial operations with dedicated support.
- Builds a long-term partnership for deeper business insights.
Full-Time Equivalent (FTE) Model
Like an in-house accountant, this model provides a virtual accountant dedicated full-time to your business.
Why We Recommend
- Offers the closest experience to having an in-house accounting team.
- Ensures comprehensive, day-to-day management of total accounting.
- Facilitates in-depth understanding and alignment with business goals.
- Promotes long-term stability and continuity in financial management.
Customized Hybrid Model
Design a bespoke accounting solution combining elements from various models to best meet your needs.
Why We Recommend
- Ultimate customization to address specific business requirements.
- Dynamic adaptability to business growth and changes.
- Optimized cost-efficiency through tailored support structures.
- Enhanced flexibility combining routine and project-specific accounting support.
Why Work with Encox
Here's what our clients say about the real-world benefits and value our Virtual Assistant Services have brought to their lives and businesses.
Testimonial
Life is Transformed thanks for my Virtual Personal Assistant
My personal virtual assistant has been a game-changer for managing my hectic schedule. They handle everything with such precision and care that I now have so much more time to focus on things that need my urgent attention with no anxiety.
Moris Jacker
Developer
Testimonial
Our Finances Now Accurately Managed
The virtual accounting assistant from this service has been exceptional. Their accuracy in bookkeeping and financial management has provided us with clear insights and enhanced our financial decision-making.
Lithiya Gera
Designer
Testimonial
My Small Business Operations are Streamlined
Their executive assistant services have transformed how we operate. Their professionalism and efficiency have streamlined our executive tasks helping us do better in managing our day-to-day operations. The reporting structure is quite streamlined too. No complaints!
Orbindu Jeason
ManagerFAQs You Must Know When Hiring Virtual Bookkeeping Assistant
These are some of the most frequently asked questions about hiring virtual bookkeeping assistant for your small business, startup, company setup or accounting firm.
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How do I choose the right engagement model for my business?
Selecting the right model depends on your business's specific needs. Consider the project-based model for one-time tasks, hourly billing for fluctuating demands, retainer for regular support, FTE for comprehensive assistance, or a hybrid model for customized flexibility. Assess your financial management requirements, project complexity, and budget to determine the best fit.
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Can I switch between engagement models if my business needs change?
Absolutely. Our Virtual Accounting Services are designed to be flexible. You can transition between models as your business evolves, ensuring you always have the optimal level of support. Our team can help reassess your needs and recommend the most suitable model for your current situation.
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Are Virtual Accounting Services cost-effective compared to in-house accountants?
Yes, virtual accounting services offer significant cost savings by eliminating the overheads associated with full-time employees, such as benefits, office space, and equipment. You only pay for the services you need, making it a more budget-friendly option while accessing specialized expertise.
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How do you ensure the security and confidentiality of financial data?
We prioritize data security and confidentiality through strict protocols, including encrypted data transmission, secure cloud storage, and regular security audits. Our virtual accountants adhere to confidentiality agreements and are trained in best practices for data protection, ensuring your financial information remains secure.
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What happens if my business grows and I need more comprehensive accounting services?
Our services scale with your business. Whether you require more extensive support or need to add additional services, we can adjust your engagement model to meet your growing needs. From expanding your team to integrating more complex accounting solutions, we're here to support your growth every step of the way.
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How quickly can I get started with Virtual Accounting Services?
Getting started is quick and straightforward. After you reach out to us, we'll schedule a discovery call to understand your needs. Once we've identified the right engagement model for you, we can usually have your virtual accounting services up and running within a few days to a week, depending on the complexity of your requirements.
Contact Us
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